Child Care Close out is quickly approaching and we are still working with agencies to resolve cases. CYS's commitment is to make sure that we respond /resolve issues listed on your unbilled reports and/or IMEDGE cases. Agencies should check the CCMIS supplemental system.

Supplemental billings for the period July 2006 to February 2007 are due MAY 30 th 2007.

We have extended the deadline for supplementals for the period of July ‘06 to February '07, only for those agencies we are still working with on unresolved issues for that period.

Email inquiries for missing children for March through May 2007, are due JUNE 15 th 2007.

Supplemental billings for the period April 2007 through May 2007 are due JUNE 15 th 2007.

Email inquiries for missing children for June 2007, are due JULY 11 th 2007.

Supplemental billings for the period June 2007 are due JULY 13 th 2007.

All FY'07 Regular Child Care Billings and Supplemental Billings ' are DUE on Friday, July 13, 2007 , at 5 p.m. @ CYS 4 th Floor 1615 W. Chicago Ave.

Due to IDHS requirements, there will be no exceptions regarding deadline dates. Access to CCMIS FY'07 will be terminated on the established deadline date. Failure to meet deadline dates will result in loss of compensation.

As a result of the regular monthly COPA and CCMIS classes being full, we will offer an overflow training session on June 22, 2007 the registration will be posted on COPA.

CYS's office will be closed on Monday 5-28-2007 but all IT systems should be operational.

Please keep in mind that CYS Finance staff will be working closely with agencies to ensure maximum reimbursement and full utilization of our Child Care Grant.

We appreciate your cooperation. Should you have any questions or concerns, please contact Bryant Askew, Supervisor of Accounting at 312-743-3641.

Have a good holiday weekend!

Child Care case files must be submitted on a timely basis e.g., applications within 10 days of Parent Signature, redeterminations up to 30 days before they expire and that all Child Care case files are routed in IMEDGE on or before the last business day of each month.

Child Care case files for June 2007 must be routed to “Clerk Review” in CYS IMEDGE system on or by June 29, 2007 . Submitting Child Care case files on a timely basis will ensure that you maximize reimbursement on your regular monthly billing and meet close out deadlines.

Agencies should manage the reject queue in IMEDGE to address any issues with cases files in a timely manner.

To alleviate duplicates cases in IMEDGE, agencies should always SEARCH in folder mode first. If a user has inputted the Child ID, Family ID with the child's first and last name, you have created a cases file in IMEDGE. There is no need to create the cases again.

1. Search for the Child folder.

a. Click Folder on the Main Menu (you may need to click Close on the Function Menu first, if a Case folder is currently opened).

b. IMEDGE displays the Folder Operating Modes window.

c. Click Edit Folder.

d. IMEDGE displays the Folder Index Search window.

e. Build the following search statement.

Folder type = Child

Index Field = Child ID

Operator = Equal to

Value = the Child ID as given on the 3455 form

f. Click Submit.

g. IMEDGE Web displays a Hit-list of your search results.

h. Click the Folder ID link, if the Hit-list includes the desired folder; otherwise , click on the Search tab to refine your search query.

i . IMEDGE opens the folder in the Folder View window.

2. Create another Case folder, by Click the “Add a Case” button.

3. Scan documents into the Case Folder. ( refer to the page 14 of the IMEDGE manual for instructions on how to do so).

4. Route the redetermination case to Clerk Review.