a. Click Folder on the Main Menu (you may need to click Close on the Function Menu first, if a Case folder is currently opened).
b. IMEDGE displays the Folder Operating Modes window.
c. Click Edit Folder.
d. IMEDGE displays the Folder Index Search window.
e. Build the following search statement.
Folder type = Child
Index Field = Child ID
Operator = Equal to
Value = the Child ID as given on the 3455 form
f. Click Submit .
g. IMEDGE Web displays a Hit-list of your search results.
h. Click the Folder ID link, if the Hit-list includes the desired folder;
otherwise, click on the Search tab to refine your search query.
i. IMEDGE opens the folder in the Folder View window.
2. Create another Case folder, by Click the “Add a Case” button.
3. Scan documents into the Case Folder
(refer to the page 14 of the IMEDGE manual for instructions on how to do so).
4. Route the redetermination case to Clerk Review
(refer to page 16 of the IMEDGE manual for instructions on how to do)
Please remember to take time and complete the Child Care Survey that's posted on COPA FY'07 Child Care Grant Close Out Timelines
Milestone / Event
Status
Deadline
Email inquiries for missing children for June through February2007
Past Deadline
April 30, 2007
Supplemental billings for the period July 2006 to February 2007
May 30, 2007
Email inquiries for missing children for March through May 2007
June 15, 2007
Supplemental billings for the period April 2007 through May 2007
June 15, 2007
Email inquiries for missing children for June 2007
July 11, 2007
Supplemental billings for the period June 2007
July 13, 2007
All FY'07 Regular Child Care Billings and Supplemental Billings '
Friday, July 13, 2007 , at 5 p.m. @ CYS 4 th Floor 1615 W. Chicago Ave.
IMPORTANT REMINDERS
• CYS begins publishing monthly billings on the 6th business day after 2 p.m.
• Supplemental Child Care billing system is updated daily and is available immediately after submitting your regular monthly billing on line in CCMIS.
• Missing Children/Days email inquiries sent and dated prior March 1, 2007 will not receive a response for resolution.
• Inquiries received on or after, March 1, 2007 , will receive status and resolution to issues delineated on the email inquiry spread sheet.
• Child Care case files must be submitted on a timely basis e.g., applications within 10 days, redeterminations up to 30 days before they expire and that all Child Care case files are routed in IMEDGE on or before the last business day of each month.
• Child Care case files for June 2007, must be routed to “Clerk Review” in CYS Imedge system on or by June 29, 2007 . Submitting Child Care case files on a timely basis will ensure that you maximize reimbursement on your regular monthly billing and meet close out deadlines.
• Agencies are required to conduct a quarterly reconciliation to ensure that there are no outstanding billings/vouchers. Outstanding billings must be reported 45 days after the original submission date.
• Child Care Unpaid Billing inquiries must be in writing using the appropriate form and must include complete copies of the unpaid billings listed on the form. Child Care Billing/Voucher Payments Reconciliation Forms are available at CYS Finance or on COPA.
• Please keep in mind that CYS Finance staff will be working closely with agencies to ensure maximum reimbursement and full utilization of our Child Care Grant.
Due to IDHS requirements, there will be no exceptions regarding deadline dates. Access to CCMIS FY'07 will be terminated on the established deadline date. Failure to meet deadline dates will result in loss of compensation.
We appreciate your cooperation. Should you have any questions or concerns, please contact Bryant Askew, Supervisor of Accounting at 312-743-3641.